Tips : How To Write a Business Letter in English

There are many different reasons for writing a business letter. However, most business letters follow some general guidelines as described below.

Difficulty: Average

Time Required: 40 minutes

Here's How:

1. Use block style - do not indent paragraphs.
2. Include address of the person you are writing to at the top of the letter, below your company address.
3. After the address, double space and include date
4. Double space (or as much as you need to put the body of the letter in the center) and include the salutation. Include Mr. for men or Ms for women, unless the recipient has a title such as Dr.
5. State a reference reason for your letter (i.e. 'With reference to our telephone conversation...'
6. Give the reason for writing (i.e. 'I am writing to you to confirm our order...')
7. Make any request you may have (i.e. 'I would be grateful if you could include a brochure...'
8. If there is to be further contact, refer to this contact (i.e. 'I look forward to meeting you at...')
9. Close the letter with a thank you (i.e. 'Thank you for your prompt help...')
10. Finish the letter with a salutation (i.e. 'Yours sincerely,')
11. Include 4 spaces and type your full name and title
12. sign the letter between the salutation and the typed name and title

Tips:

1. Keep the letter brief and to the point
2. Do not use shortened verb forms - write them out (i.e. 'don't instead of do not')
3. Always keep a copy of correspondence for future reference

@esl.about.com

letter / formal notice of resignation / berhenti kerja :( more sample

Dear Mr. xxx,

It is with both regret and anticipation that I submit this letter of resignation. As required by my contract of empoyment, I hereby give you one month notice of my intention to leave my position as Front Desk Agent, effective 18 March 2009.

I have decide that it is time to move on and I have accepted a position elsewhere. This was not an easy decision and took lot of consideration. However I am confident that my new role will help me to move towards some of the goals I have for my career. It has been my genuine pleasure to work for [company name] during these last 21 months.

I have enjoyed working with Resor Seminyak’s fine staff of professionals and colleagues. The association I have made during my employment here will be truly memorable for years to come. I wish [company name]continued more success in future.

Thank you for allowing me to serve [company name] and for all the opportunity, experience, knowledge and new skill I have during my employment. Once again I wish you all all staff in [company name] every good fortune.

Yours truly,

Utary

To Whom It May Concern

To Whom It May Concern

Reference for Ms. Utary Dewi

Utary Dewi joined Rainbow Hotel in May 2006. Since then he has proved to be a most reliable and effective member of theFront Office team.

Utary is professional and efficient in his approach to work and very well-liked by his colleagues and our customers. She is well-presented and able to work both independently and as part of a team.

Her contribution to all areas of company activity in which he has been involved have been much appreciated.

I believe that Utary will make a valuable addition to any organization that she may join. We deeply regret his decision to move on and I recommend her without hesitation.

Yours Truly

XXXX
Front Office Manager

letter / formal notice of resignation / berhenti kerja :(

Your Name
Address
Poscode

Date [Today]

Recipient Name
Company Name
Designation

Dear [Recipient's Name]:

Please accept this letter as my formal notice of resignation from [Company name], effective [date, two weeks from date above]. The associations I've made during my employment here will truly be memorable for years to come.

I hope a [how long is the notice] notice is sufficient for you to find a replacement for me. If I can help to train my replacement or tie up any loose ends, please let me know.

Thank you very much for the opportunity to work here.

Sincerely,

[Name and Designation]
--------------

Contoh Surat Mintak keje / kerja la:)

Mohd Kamal Bin Abdul Ghafar
25 Jalan 3/4
Taman Bukit Indah
68000 Ampang
Selangor.
Rumah pakcik saya)

Malaysia Airlines System
12 mei 2004

Tuan,
Memohon Pekerjaan di Malaysia Airlines System.

Sehubungan dengan perkara diatas, saya Mohd Kamal Bin Abdul Ghafar no k/p 831021-10-5889 mahu memohon untuk bekerja disyarikat tuan dalam bidang teknikal. Ini kerana saya sangat berminat & bersungguh2 sampai tak boleh tido malam mengingatkan pekerjaan dalam dalam bidang ini. Walaupun begitu saye mengaku sebab saye mintak kerja disini kerana saya juga adalah seorang petani anggur. Disebabkan begitu pihak tuan kenalah ambil saya bekerja disini. Pihak tuan perlu tahu juga bahawasanya bapa saya iaitu ABD GHAFAR adalah seorang ahli KWSP.

Jika pihak tuan tidak mengambil saya bekerja saya serta merta akan menyuruh bapa saya membekukan pengeluaran KWSP pihak tuan masa tua nanti. Jika pihak tuan tak nak susah baiklah ambil saya bekerja disini. Itu saja keotaian saya.

2. Untuk pengetahuan pihak tuan, disini saya akan tampilkan kelayakan akademik dan pengalaman kerja saya sebelum ini kepada tuan.

3.Akademik. Sijil Pelajaran Malaysia Vokasional 1999-2000
Matapelajaran gred)
Bahasa Malaysia 6D
Bahasa Inggeris 6D
Sains. 7E
Matematik 6D
Pendidikan Islam 5C
Sejarah 7E
Lukisan geometri 7E
Teknologi air-condition 6D
Kerja bengkel 3B

Sijil Kemahiran Malaysia 2001-2002 (MLVK). Sijil Kejuruteraan Automotive (Tahap 1&2) dari Institut Latihan Perindustrian Kementerian Sumber Manusia Malaysia.

4. Pengalaman kerja. Pembantu mekanik kereta di Yusuf Workshop, Ipoh, Perak.
Pembantu mekanik kereta di Dunlop Servitekar di Leboh Ampang, Kuala Lumpur (kedai gemok)
p/s (alignment kat situ tipu).
Staff pejabat di Gesundheit Worldwide di Semabok, Melaka.(pusat serenti)

5. Hanya ini sahaja dapat saya tampilkan kepada pihak tuan. Diharap dengan kelayakan yang saya ada, permohonan saya untuk bekerja disyarikat tuan dapat dipertimbangkan oleh tuan. Dan saya berasa gembira & seronok & akan belanja satu MAS makan sekiranya diterima bekerja di syarikat tuan dan saya berjanji akan bekerja dengan bersungguh-sungguh disamping bangun awal dan datang kerja awal. Saya tak tipu nie. Walaupun saya pernah ponteng skolah dan ditangkap beberapa kali saya akan insaf juga jika saya dapat kerja ini.

Saya tidak akan hisap ganja lagi jikalau saya dapat kerja disini. Sekiranya saya didapati bersalah dalam apa2 juga kesalahan pihak tuan tidak boleh ambil tindakan yg kuat disamping menjentik jari saya sahaja. Untuk makluman tuan saya sangat kurus jikalau dirotan sekali tulang2 saya akan bersepai dan pihak tuan akan mendapat susah yang amat sangat. Saya juga berjanji tidak akan mencuri skru2 nat2 yg lawa2.jika saya nak mencuri saya akan ambil sahaja dan masuk dalam poket seluar itu tidak dikira mencuri. Saya pun dah penat menulis segala nya bermula & berakhir dgn baik. Jika pihak tuan tidak mengambil saya bekerja hidup pihak tuan akan berakhir dengan bacaan yasin. Sekian terima kasih.

Sekian, terima kasih

Yang benar,

(Mohd Kamal Bin Abdul Ghafar)
25 Jalan �
Taman Bukit Indah
68000 Ampang
Selangor